Boy Scouts of America
Saint Mark Catholic Church
The information in this Procedures and Policies
come from many sources, from the internet to decisions made
at PLC and Troop Committee Meetings. We hope that the
information is clear and concise. It is not, however, an all-inclusive
guide to the workings of Troop 456. Whenever any question
or problem arises during your son's tenure with our Troop we
would greatly encourage you to bring it to the attention of one
of the Adult Leaders or the Troop Committee so that a reasonable
resolution can be found.
The Leaders of Troop 456
Adult Presence at Activities Advancement Advancement Request Form Albert Haw Award Aluminum Can Recycling Aquatic Activities Assistant Patrol Leader Assistant Senior Patrol Leader Attendance Board of Review Boy Scout Handbook Camping Equipment Camping Trips Campout Guidelines Chaplains Aide Communion Breakfast Court of Honor Den Chief Discipline Eagle Badge Electronic Equipment Fees Financial Aid First Class Badge First Year Camper Program Fund Raising Harry Mengers Award Health Information Instructor Joining Troop 456 Junior Assistant Scoutmaster Librarian Life Badge Medical Forms Meetings Membership Merit Badge Counselor Merit Badges Mission Statement Order of the Arrow Outdoor Code Parental Responsibilities Patrol Patrol Advisor Patrol Corners Patrol Leader Patrol Leaders Council (PLC) Permission Slips Poinsettia Sale Problems Problems and Disagreements Quartermaster Rank Requirements Registration Scout Badge Scout Handbook Scout Law Scout Leadership Scout Motto Scout Oath Scout Room Scout Slogan Scouts Driving Scoutmaster Conference Second Class Badge Senior Patrol Leader Service Hours Service Projects St. Mark Hall Star Badge Summer Camp Tenderfoot Badge Termination of Leadership Troop 456 Awards Troop Committee Troop Guide Troop Historian Troop Picnic Troop Scribe Uniforms Venture Crew Chief
Troop 456 is sponsored (chartered) by St. Mark Roman Catholic Church which furnishes the Troop a meeting place and storage facilities. Participants of all faiths are welcome to participate in the activities of Troop 456. The support and promotion of the Scouting program is a resource for the Church's ministry for and with young people and their families, and as a viable and meaningful adult volunteer ministry consistent with Christian discipleship. The entire Scouting program is carried out by the Scouts, with the assistance of the Scoutmasters under the direct supervision of the Troop Committee as prescribed by the National Council of the Boy Scouts of America.
We are always happy to admit a new Scout into the Brotherhood of Scouting. The affiliation request of each new Scout gives the Scoutmaster an opportunity to meet with the parents and exchange ideas and ideals and to describe the basic Scouting concepts of Troop 456. The Troop Committee and Scoutmasters pledge to you to assist each Scout in the development of his duties to God and Country, to others and to himself. We hope to develop an awareness of self-reliance, to improve individual and group skills, and to increase his abilities and knowledge, particularly those of the outdoors and nature.
Scouting is a program built on a code of values which are consistent with the Christian faith and lifestyle. We expect our leaders to be mentors to develop quality leadership among both the adults and young people who are served, to provide education of nurture, outreach, and service, with duty and reverence to God, respecting the convictions of others. Our program emphasizes moral law and ethical character , rights and responsibilities of citizenship,physical fitness, and duty to God.
In turn, we ask the Scout's parents to continue encouragement of his efforts, especially in planning and helping for his advancement. We also ask for direct participation by the parents when called upon to assist the Troop. Such assistance will usually be for transportation, refreshments, Boards of Review, and other special events such as Courts of Honor. However, parents can assist in other ways such as serving on the Troop Committee, uniformed leader, or as a Merit Badge counselor. Parents can help the Troop achieve goals by their willingness to help, especially during camping trips and fund raisers.
Scouting involves more than the basic activities usually associated with the program, such as tying knots, cooking, and camping. While this is an integral part of Scouting, Troop 456's program also includes both adventure and work, with emphasis on growth and advancement in all phases of character building, citizenship, acceptance of responsibility, planning, execution, and evaluation.
Should a question arise or a problem develop, please contact one of the Scoutmasters. Such contact is particularly necessary should any situation arise that may affect the Scout's relationship with his fellow Scouts, Patrol, or Troop. This is not to say that the Troop policies will be changed or action will be taken to address the problem every time such a situation arises. The Scoutmasters will weigh the facts and determine what is to be done. If there is no feedback from the parents, or from the Scouts, the Scoutmasters must assume that all is well within the Troop.
The Troop Committee and the Scoutmasters recognize that Scouting has become expensive and can be a strain on a household's budget. Troop 456's program includes a variety of activities for which fees of varying amounts will be charged. These charges are always to cover expenses incurred such as camping fees and food. No Scout should be prevented from participating for financial reasons. Should a situation arise where a family's financial situation is such that it cannot afford to pay for a certain activity, the parents of that Scout should contact a Scoutmaster or a member of the Troop Committee to have a part or all of the fee waived. All such discussions will be held with the utmost confidentiality.
The policies and procedures of Troop 456 are adopted by the Troop Committee, with the advice of the Scoutmaster and in compliance with the policies and procedures of the Boy Scouts of America.
These Procedures and Policies are not rigid rules, but provide guidelines and goals for the operation of Troop 456. We try to apply them using common sense and fairness.
The unit charter of Troop 456 is granted by the Baltimore Area Council, Boy Scouts of America to Saint Mark Catholic Church in accordance with the requirements of the bylaws, rules, and regulations of the Boy Scouts of America.
Boy Scouts of America Mission Statement
It is the mission of the Boy Scouts of America to serve others by helping to instill values in young people and to prepare them to make ethical choices during their lifetime in achieving their full potential. The values we strive to instill are based on those found in the Scout Oath and Scout Law.
The Ideals of Scouting
The ideals of Scouting are spelled out in the Scout Oath, Scout Law, Scout Motto, Scout Slogan, and the Outdoor Code.
The Scout Oath
On my honor
I will do my best
To do my duty to God and my Country and
To obey the Scout Law
To help people at all times;
To keep myself physically strong,
Mentally awake, and morally straight.
The Scout Law
A Scout is:
Courteous Kind Obedient Cheerful
Thrifty Brave Clean Reverent
The Scout Motto
The Scout Slogan
"Do A Good Turn Daily"
The Outdoor Code
As an American, I will do my best to:
Be clean in my outdoor manners,
Be careful with fire,
Be considerate in the outdoors, and
At present, active membership in Troop 456 is open to all. Should the number of Scouts applying for membership exceed the capabilities of the existing leadership to accommodate them, precedence will be based on the following, in order: brothers of a Scout already in Troop 456, boys who have completed the Webelos program of Pack 456 Cub Scouts, boys whose family are registered parishioners of Saint Mark Church, boys who have completed the Webelos program of another Pack; and former Scouts being restored from the inactive rolls of Troop 456, or another Troop.
Each boy will be assigned to a Patrol as soon as possible by the Scoutmaster. Immediate, full participation in Troop and Patrol activities is expected of each new Scout.
Each Scout must complete a Boy Scouts of America (BSA) registration form which the parent or guardian must sign, prior to participation in any Scout activities. Registration is every March and fees must be paid at this time. Registration fees are set and updated by the Troop Committee
The Troop, and its members, will follow and incorporate all the policies, rules, procedures and bylaws of the Boy Scouts of America in the implementation of our Scouting program. It will also follow all policies and procedures that pertain to all youth organizations sponsored by Saint Mark Church.
A parent or guardian should accompany his/her son to a Troop meeting at the time the decision is made to join Troop 456. A membership packet will be given to the parent for review and for completion of the necessary forms. The parent(s), with son, should meet with a Scoutmaster prior to joining the Troop to discuss the Troop's Scouting program, policies, and procedures. We encourage prospective Scouts to visit and participate in a few meeting before joining the Troop. He will not be permitted to participate in any Scouting activities such as camping trips until he is properly registered and all fees are paid. This is due mainly for insurance purposes.
Each Membership Packet will include:
Application for joining and medical release forms
Standard Operating Procedures and Policies Manual
Troop Resource Questionnaire
Latest Newsletters and Calendars
Any other pertinent information
Each Scout's parent or guardian is asked to contribute to the Troop and it's activities in some way. Many resources and talents are required to operate a Troop and to have a quality program. The Troop is always in need of your help. If the Troop Resource Questionnaire does not address your abilities, discuss with the Scoutmaster ways you can assist the Troop. It is expected that each Scout's family unit will contribute to the Scout's Troop and it's program.
Financial Aid (Subsidy) Policy: Portions of the Troop 456 budget are reserved to help Scouts with a variety of needs, such as uniforms, equipment, leadership classes, camping, food, transportation, and High Adventure tours. A parent/guardian, friend, or the Scout himself should notify one of the adult leaders or the treasurer when a need is apparent. Requests are considered solely on the urgency of the need and on Scout Spirit, attendance, and commitment, not on the length of membership in the Troop. All requests will be kept in strictest confidence.
Youth and adult members of the Troop re-register each year.. The process of filling out forms and paying fees starts in February. The fees for the year 2000 are:
Youth Fees Adult Fees
Boy's Life (optional) 9.00
Charter Fee 1.00
Troop Dues 18.00
Total $ 40.00
A boy's Scouting experience demands parent/child teamwork. This means that when your boy joins the Troop, you as his parents embark on a new experience also.
Scouting helps to teach boys to be responsible for their actions, to work effectively with others to achieve a goal, and to become good citizens. Scouting is a God and Country program. As parents, your role is vital in carrying Scouting teachings to your son.
Encourage your son in his responsibility to keep you informed. Information concerning Troop activities will be handed out at Troop meetings, through phone calls, and sometimes through the mail. Check to make sure your son is receiving and properly acting upon this information.
Encourage your son in his advancement, service projects, and obedience to the Scout Law. Although the leaders and members of his Troop will sign off on his advancement, you as parents are expected to help him with his advancement badge work.
As a Scout, your son is expected to attend Troop meetings, and other Troop functions IN UNIFORM. Please do not prevent your son from participating in Troop activities as punishment. Think of Scouting as an extension and enrichment of your son's education.
If you wish to participate more directly in the Scouting program you can serve on the Troop Committee or as an Assistant Scoutmaster or Merit Badge Counselor. Any participation by you in our program will be seen as a mentoring and verification of your approval of what your son has chosen to do.
It is recognized that Scout uniforms are expensive! However, Scouts and Scouters are encouraged to obtain a uniform as soon as possible, but not until he's sure he wants to stay in Scouting.
The Boy Scouts of America has always been a uniformed body. The uniforms help create a sense of belonging. They symbolize character development, citizenship training, and personal fitness. Wearing the uniform gives the youth and adult members a feeling of:
*Personal Equality* *Identification* *Achievement*
Just as a sports uniform proclaims one's membership on a team, the Scout uniform proclaims one's membership in the largest voluntary youth movement in the world. The Scout uniform tends to diminish the importance of an individual's financial, social, and ethnic background, while clearly showing his degree of accomplishment in Scouting. At the same time, the uniform maintains the Scout's individuality since no two uniforms are completely alike, and they show off that Scout's achievements.
When properly and smartly worn, the uniform can build good unit spirit, and when worn on special occasions, can attract new members. For more information on uniforms see your Boy Scout Handbook, Scoutmaster's Handbook or the BSA Insignia Guide.
Each Scout should have his uniform at the time he receives his Scout badge. This Class "A" uniform is to be worn to each Troop function, such as Troop meetings, travel to and from campouts, Scout ceremonies, and other functions as directed by the Scoutmasters. Participation in Troop meeting activities requires proper uniform. During the summer months, at the Scoutmaster's discretion, the Class "B" uniform may be worn. Scouts arriving to a scheduled Troop meeting or activity out of uniform for no good reason, and without prior approval, may be asked to call their parents for immediate pickup.
Class "A" uniform. The "official" class "A" uniform consists of:
Please refer to the front and back covers of the Official Boy Scout Handbook for proper placement of insignia. It is a general policy of Troop 456 that uniform requirements #s 2, 3, and 4 are not rigorously enforced if appropriate substitutes are worn. Though the Troop tries to be flexible on it's uniform policy, certain Scout events such as Boards of Review for Life and Eagle requires the wearing of green pants, though not necessarily the official BSA uniform pants.
Class "B" uniform. The class "B" uniform consists of:
1. Troop 456 red T-shirt with scout shorts
The Patrol method is the most important and distinctive characteristic of Scouting. Only the Senior Patrol Leader, Assistant Senior Patrol Leader, and any Junior Assistant Scoutmasters are not in patrols. All new Scouts are put into "New" Scout patrols to help their transition into the Troop. They will receive special training under the guidance of a senior Scout (Troop Guide) appointed by the Senior Patrol leader with Scoutmaster approval. After the new Scouts become more comfortable as Scouts and begin to achieve rank advancements they may wish to change patrols to be with friends and for other reasons.
Patrol Advisors are uniformed adult leader volunteers who will assist a specific Patrol. The role of the Patrol Advisor is to provide guidance and suggestions to the Patrol and the Patrol Leader. As the boys in the Troop are to learn leadership and parental responsibility, the Patrol Advisor should use restraint in directly making decisions for the boys.
Rules for the use of St. Mark Hall, Scout Room, and other Facilities
Troop members and leaders are guests of St. Mark Church. Abuse of parish facilities may cause the Troop to lose its sponsorship. Scouts are not allowed in any area of the Church or Hall without adult leadership approval and proper supervision. There will be no ball-throwing or running, other than in controlled and supervised games.
No telephone calls will be made without an adult leader's approval. Soft drinks and edibles are off limits in the hall except during scheduled refreshment times. Scouts must also remember that other groups may be meeting in other parts of the church, hall, or school at the same time as our meetings and we must be careful not to disturb them.
It is imperative that Scouts treat the property, physical plant and facilities of St. Mark with care and respect. Failure to abide by these rules will result in disciplinary action.
Troop 456 holds it's meetings every Wednesday night from 7:15 to 9:00pm. Please be punctual! Meetings are generally held in the Hall at Saint Mark Church unless there is a church activity that may require the use of the Hall. In those cases sufficient notice will be given as to the new location of the meeting. Occasionally in place of the meeting the entire Troop will travel to another location for a special event. Once again sufficient notice will be provided.
It is expected that Scouts will attend the entire Troop meeting. Early dismissal requires that the Scout's parent or designee come into the Hall for their child and to notify a uniformed leader that the scout is leaving. Scouts may not leave the meeting on their own. Older Scouts who provide their own transportation must have a note from their patents.
Parents are always encouraged to pick up their child in the Hall. This gives the parent a better knowledge of the Troop's activities and ensures that important notices on Troop activities and events make their way home.
Patrol Corners: The structure of the Wednesday night Troop meetings includes time when the entire Troop is involved in the same activity and time when the Troop separates into Patrols, and each Patrol conducts its own activity. This patrol activity most commonly takes the form of "Patrol Corners". This is the time each week when the Patrols Conduct their business at hand, usually working on rank advancement, Merit Badge requirements, planning the menus for an upcoming camping trip, or organizing a game for a future meeting.
Patrol Advisors: The Patrol Advisor
is the adult mentor for the Patrol. He, along with the Troop Guide will
keep the Patrol on task. Whether the Patrol is working on advancement or
Merit Badge requirements, or any other relevant activity, an important
function of the Patrol Advisor is to steer the Patrol towards its goal.
This duty is not as tangible as signing off requirements, and will vary
from Patrol to Patrol, and from meeting to meeting within a Patrol. The
Patrol Advisor is to encourage the Scouts in their endeavors, supply help
and advise when they need it, and be firm when necessary. The Patrol Advisor
may or may not be a uniformed leader, but each Patrol should have at least
one uniformed leader as a Patrol Advisor.
Patrol Leaders Council (PLC) Meetings
PLC meetings are held on the last Monday of
every month, from 7:15 to 9:00PM, locations to be announced. These meetings
are held for the Scout leadership to plan out the meetings and events for
the coming month as well as taking care of any problems or questions that
may come up in the course of the running of the Troop. This meeting is
for all Patrol Leaders, Assistant Patrol Leaders, Troop Guides, Troop Scribe,
Assistant Senior Patrol Leader, and Senior Patrol Leader. The adult Uniformed
leadership is also expected to attend.
Troop Committee Meetings
The Troop Committee generally meets once a month except during the month of August. Attendance is open to Troop Committee members, uniformed adult leaders, and all interested Scout parents. The Troop Committee provides administrative and other support to the Scouts, Parents, Scoutmasters, and the Troop.
General Leadership Information
The Troop's primary leadership is provided by the boys in the unit and is to be run by the youth. The senior youth leader is the Senior Patrol Leader and all other youth leadership is subordinate to this position. The Scoutmaster and his Assistants serve to provide a quality program for the Scouts. It is recommended that all adult Scouters serving in this program be BSA trained volunteers, must be at least age 18. Their job is to serve in advisory positions and are to ensure that all activities of the unit follow the rules, regulations, and policies of the Boy Scouts of America.
Scouting teaches leadership and the only way to learn leadership is to practice it by holding leadership responsibilities. As Scouts mature in the Troop they become directly responsible for the development of the younger Scouts.
Scouting teaches leadership and the only way to learn
leadership is to practice it by holding leadership responsibilities. As
Scouts mature in the Troop, they become directly responsible for the development
of the younger Scouts.
The Patrol Leaders Council: The elected and appointed junior leaders of Troop 456 are known as the Patrol Leaders Council (PLC). The PLC is composed of the following voting members: Senior Patrol Leader, Assistant Senior Patrol Leader, Patrol Leaders, Troop Guide, and Venture Crew Chief. Working under the guidance of the Scoutmaster and his Assistants, the PLC is responsible for the Troop program. This includes planning and carrying out Troop meetings and outdoor programs. At these monthly meetings the PLC organizes and assigns activity responsibility for the weekly meetings. In order to properly represent the members of the Troop, Patrol Leaders are requested to meet at least once a month for a PLC meeting. Each Patrol Leader must represent his own patrol, and relate their needs and concerns. He must participate in the Troop's planning and decision making, and help plan outdoor events. The Senior Patrol Leader, or the Assistant Senior Patrol Leader in his absence will preside over this meeting and will call for any votes. The Troop Scribe will record any decisions made and will prepare them to be reviewed by the Scoutmaster. Other youths and adults may be invited to the PLC meeting by the Senior Patrol Leader to assist with planning of activities as needed.
In an ideal situation, the PLC, and not the adult leaders, are responsible for planning and conducting Troop activities. The Troop's activities are selected and planned at a series of meetings of the PLC and adult leaders during the month of August , after Summer Camp. The Troop's yearly long-range camping calendar should be presented to the Troop Committee for approval. The Troop Committee either approves the plan or makes alternative suggestions for the PLC to consider.
The Troop recognizes that for many of the boys, Scouting will provide their first experience with a leadership position among their peers. The Troop will provide basic leadership training. Uniformed adult leaders are also expected to provide appropriate guidance and advice, particularly to Patrol Leaders.
Junior Leadership Job Descriptions
Senior Patrol Leader (SPL): The Senior Patrol Leader is the top junior leader of the Troop. He must be at least First Class in rank, and shall have served at least one term as Patrol Leader, Scribe, Assistant Senior Patrol Leader, or other junior leadership position approved by the PLC. He leads the PLC and consultation with the Scoutmaster appoints other junior leaders and assigns specific responsibilities as needed. The Senior Patrol leaders in Troop 456 are selected from the highest ranking Life Scouts.
Assistant Patrol Leader (APL): Appointed by the Patrol Leader to assume the duties of Patrol Leader in his absence. He may fill in for the Patrol Leader at the PLC meetings.
Troop Historian: Collects and maintains Troop memorabilia and information of former Troop members. The Historian will keep a journal of Troop events for historical purposes. Include photographs and maps when possible. This journal may be used by Scouts in future years to look back and know what kinds of things the Troop was doing. It can also be used for recruiting new Scouts. Maintain a Troop slide show or photograph album for showing at Courts of Honor and to Cub Scout Packs. Gather as much history of the Troop as possible, in whatever form is available. If possible, talk to former members of the Troop, both adult and youth, and record conversations on tape. Take care of Troop trophies, ribbons, and other awards.
Librarian: Keeps the Troop record books, pamphlets, magazines,
audiovisuals, and Merit Badge counselor list available for use by Troop
members. Maintains records of any of the above listed material that is
loaned to Scouts and Scouters.
The librarian will keep an archive on places to go and trips the Troop has made. A short write-up of each past trip, indicating numbers to call for reservations, facilities, positive/negative things, etc. Also collect and catalog articles on potential places the Troop could go on outings. Provide this information to those planning future trips.
The librarian will maintain a collection of merit badge pamphlets and other Troop materials available for check out and use by Troop members and leaders. Keep track of who has what and be responsible for getting materials returned. Keep an archive on all fund-raising activities similar to the outings archive. Keep an archive on all Troop special events, including courts of honor, etc., with information on equipment needs, facilities, and ceremony scripts.
Chaplains Aide: Assists in Troop religious services and promotes religious emblems program.
Troop Guide: Advisor and guide to new Scout Patrols. He works with the new Scout patrol(s) to ensure that they learn how to participate in Scouting in our Troop. Train the new Scout Patrol in how to run a patrol. Help them plan for all outings, including equipment lists, menu planning, etc. Help the new Scouts with advancement through First Class, either by teaching the required skills or by setting up situations for meeting the requirements.
Den Chief: Works with a Cub Scout or Webelos den as a guide.
The Scribe will act as recording secretary for PLC meetings, noting action items and who is responsible for the action. The Scribe will provide PLC meeting notes to the Troop Committee. He will also keep track of all service hours earned by the Scouts. The design and/ or updating of the Troop 456 website can also be considered to be the responsibility of a Troop Scribe.
Venture Crew Chief: The Venture Crew Chief will plan and lead the Venture Crew on outings during the year. He will represent the Venture Crew at PLC meetings and planning meetings for long range camping. When the Venture Crew has selected a theme to work on, he will recruit experts in the area for additional training, if needed. He will obtain equipment from the Troop Quartermaster when needed for Venture Crew Outings. He will supervise Venture Crew fund raising programs.
Other Positions as Appointed by the Scoutmaster: From time-to-time there will be opportunities for other positions as designated by the Scoutmaster as a leadership position. As example of this in Troop 456 is the Scout who has been put in charge of the Troop 456 Aluminum Can recycling trailer. It is this Scout's responsibility to record the amounts of aluminum that each Scout brings in as well as keeping the area around the trailer in good order.
Junior Assistant Scoutmaster (JASM): The Scoutmaster appoints
Junior Assistant Scoutmasters (JASMs). Each JASM has responsibilities similar
to the adult Assistant Scoutmasters. JASMs are usually picked from the
older Scouts who have reached the higher ranks (especially Eagle) and have
satisfied their Junior Leadership responsibilities.
Termination of Leadership Position
For the smooth operation of the Troop, it is vital that Scouts in leadership positions attend ALL meetings as possible. If not able to attend, the Scout in the leadership position should notify the assistant leader to ensure that duties and responsibilities are met. In the event of three unexcused absences, a Scout will be removed from the position he is currently holding. An appointment will be made by the Scoutmaster, or in the case of the Senior Patrol Leader or Patrol Leader, the Assistant Senior Patrol Leader, or Assistant Patrol Leader immediately fill the position until the next election.
Advancement is the process by which Scouts progress from rank to rank in the Scouting program. The purpose of advancement is to strengthen character, body, mind, and the concept of being a participating citizen. The Boy Scout requirements for rank are the basis for advancement. There are five steps in the advancement procedure: learning, testing, reviewing, recognition, and participation.
Boy Scout ranks are as follows:
Rank Requirements: Boy Scout rank requirements are set forth in the current Boy Scout Handbook, Boy Scout Requirements, or Scoutmasters Handbook. Please consult the latest edition of these publications for the current requirements.
Scoutmaster Conference: As each Scout completes the requirements for the next rank, his progress is reviewed by a Scoutmaster during a Scoutmaster's conference. The Scoutmaster's conference helps the Scout to evaluate his accomplishments and set new goals. Once this conference is complete, the Scout is prepared for his Board of Review.
When a Scout feels he has fulfilled all of the requirements for his next rank, and wishes to have a Scoutmaster's conference, he should obtain an Advancement Request form from the Troop Scribe. This form will verify that he has completed all of his obligations to the Troop, such as Troop fees, equipment return, and approval by his Patrol Leader and Senior Patrol Leader.
After all pertinent sections on the form are filled out, the Scout should meet with one of the Adult Leaders to complete the form. This meeting can take place at the Scout meeting if there is time or can be arranged by mutual agreement of time and place. A second adult must be present at all times; it can be a parent of the Scout or spouse of leader. The Scout should bring his Scout Handbook with him to show the Adult leader that he has all of his requirements signed off. If there are Merit Badge requirements for the next rank then the Scout needs to have his blue cards with him for verification by the Adult leader. The adult leader will then check the Scout's requirement sign offs in his Scout Handbook and discuss the Scout's progress with him. If the Adult leader feels that the Scout is ready for advancement, he will sign the Advancement Request Form as well as the Scout's Handbook to show that the Scoutmaster's conference has taken place. Appropriate comments can be made on the Advancement Request Form as to how the Adult leader feels the Scout is progressing in Scouting.
After the Advancement Request Form is completely
filled out, it should be turned in to the Scoutmaster. He will notify the
Troop Advancement Chairperson that he has a candidate for a Board of Review.
If possible, the Board of Review will be held on the third Wednesday of
the month. It is up to the Scout to get his paperwork in on time
in order to take advantage of the next scheduled Board of Review meeting
Boards of Review: Once the Scout's Advancement Request Form has been turned in, a Board of Review can be scheduled. The Boards of Review for the ranks of Tenderfoot to Life is the responsibility of the Troop Committee Advancement Chairperson.
The Troop Committee Advancement Chairperson will arrange for appropriate persons, usually members of the Troop Committee, to sit on Boards of Review. The purpose of the Board of Review is as follows:
>To make sure the Scout has done what he was supposed to do for the rank. That the work has been learned and completed.
> To see how good an experience the Scout is having.
encourage the Scout to progress further.
The Board of Review is not an examination. The Scout has learned and has been examined prior to the review. The Scout reviews what he did for the rank. From this review, it can be determined whether he did what he was supposed to do. Also, a periodic review of the progress of Scouts is vital in the evaluation of the effectiveness of the Scouting program.
Boards of Review are held on the third Wednesday of the month, during the regular meeting time. If this is not convenient, it is possible that they can be scheduled and another time, with the approval of the Troop Advancement Chairperson and the Scoutmaster.
It is expected that each Scout appearing before a Board of Review for advancement will present himself in a complete, proper class "A" uniform with proper insignia and current badges of rank and office permanently and neatly affixed to his uniform. Scouts must have with them their copy of the Scout Handbook. The Handbook contains a record of the Scout's completion of rank requirements. Scouts not wearing a uniform as described above will not be reviewed and will forfeit their opportunity for advancement until the next scheduled Board of Review.
An Eagle Board of Review is a special event and is convened with the cooperation and attendance of a member of the Arrowhead District Advancement Committee. Due to the importance of the rank of Eagle, the Eagle Scout candidate must be in proper Troop Class "A" uniform, but must wear green uniform or dress slacks.
Please note: A Board of Review may also be called for by the Scoutmaster, Troop Committee Member, Adult Scout Leader, or Patrol Leaders Council for reasons of non-advancement, poor performance, specific cause, or disciplinary problems.
Through the Merit Badge Program, a Scout learns career skills, develops socially, and may develop physical skills and hobbies that give a lifetime of healthful recreation.
When a Scout is interested in earning a Merit Badge, he must obtain a blue card from the Scoutmaster or an Assistant Scoutmaster. The Scout should check out a current list of Arrowhead District Merit Badge Counselors from which he can get some phone numbers of counselors for the particular Merit Badge of interest. The Scout will contact the Merit Badge counselor and arrange to meet with him. It is recommended that the Scout find another Scout of like interest to take the Merit Badge with him. In any case, Scouts will use the buddy system at all times. The Troop Advancement Chairperson will also be notified of the Merit Badge activity as to Scout's name, date begun, progress, and completion.
The Merit Badge counselor will certify progress and completion of a Merit Badge. After the Scout completes the Merit Badge and returns the signed blue card to the Scoutmaster, the Merit Badge data will be entered in the Scout's records by the Advancement Chairperson, and the Merit Badge will be awarded to the Scout. The Scout will be formally recognized at the next Court of Honor. Merit Badges can also be earned at Summer Camp.
Merit Badge counselors are required to have a knowledge of the most recent requirements for the Merit Badge. A Merit Badge counselor MAY NOT sign off on a Merit Badge requirement for his or her own child.
Courts of Honor:
The Troop will have a semiannual ceremony to give peer recognition as well as parental and Troop Committee recognition to those Scouts who have earned awards, advanced in rank, or attained a leadership position. These ceremonies will be announced and invitations will be issued. All parents, family members, church personnel, Troop Committee members and friends are encouraged to attend and support their Scout. Scouts receiving awards and recognition, in addition to those Scouts attending the Court of Honor, are expected to be in complete, properly worn Class "A" uniforms. Scouts who are not in uniform may not receive their awards, rank advancement, or recognition and may forfeit such recognition for their accomplishments until the next regularly scheduled Court of Honor.
Troop 456 has traditionally had their winter Court
of Honor at the Annual Communion Breakfast in February and the summer Court
of Honor at the Annual Troop Picnic in September.
One of the guiding principals of the Boy Scouts of America is the development in eachScout of a spirit of selflessness and an awareness that he and his Troop can make a difference in the community by responding to needs that would otherwise go unmet. Service to others is required for advancement to each rank from Second Class to Eagle. In addition to individual good turns required of each Scout, service projects can be performed for the Troop's sponsoring organization (St. Mark Church), the community, the nation, or the world. By active and dedicated participation in planning and conducting service projects the Scout learns how much the contributions of histime,energy, and imagination can mean to the world around him.
Service hours may be required for a Scout to attend certain outings and camping trips. The specifics of this policy may be found in a supplementary document. The Troop Scribe provides opportunities to earn service hours such as park clean-ups, flag raisings in Catonsville, etc. Service hours may be earned independently with the prior approval of the Scoutmaster.
Order of the Arrow
The Order of the Arrow is a National program honoring Scouts and Scouters who participate fully in the Scouting program and are prolific and enthusiastic campers
The purpose of the Order or the Arrow is:
1. To recognize those Scouts and Scouter campers who best exemplify the Scout Oath and Scout Law in their daily lives and by such recognition cause other campers to conduct themselves in such manner.
2. To develop and maintain camping traditions and spirit.
3. To promote Scout camping, which reaches its greatest effectiveness as part of the Troop's camping program, both year round and summer camp.
4. Emphasize and encourage the Scout habit of helpfulness into a life purpose of leadership in cheerful service to others.
To become a member, a youth must be a registered Boy Scout and hold the minimum rank of First class. The Scout must have experienced a minimum of 15 days and nights camping (can include a 6 day/night residence camp). Scouts are elected by their fellow Scouts, following approval by the Scoutmaster. Elections typically are held once a year in late Winter or early Spring.
Registered adult Scouters can become members and
must meet the same requirements as above with the exception that an adult
in nominated by the unit and voted on by the executive committee of the
Lodge. The Scoutmaster will nominate the adult after consultation with
other adult OA members.
Troop 456 Awards
Harry Mengers Scout of the Year Award: This Troop award is given in honor of Mr. Harry Mengers, one of the leading citizens who helped found Troop 456 in 1946. The award is presented to the Scout who exemplifies the true spirit of Scouting through his leadership and service. The award must have the unanimous vote of the Troop's adult leaders. The award is presented at the Troop's annual Communion Breakfast and Court of Honor in February. There have been years when the Troop adult leadership determined that there were no Scouts deserving of this award.
The Albert Haw Citizenship
Award: This award is presented
by the Troop to a Scout in recognition for his volunteer work in community
service projects, Troop participation and leadership. The award is in memory
of Mr. Albert Haw, an adult volunteer, leader, and supporter of the Troop.
The award is presented at the Troop's annual Communion Breakfast and Court
Camping Trips and Other Outings
Camping trips are the heart of Troop 456's Scouting Program and the Troop tries to take at least one outing per month, RAIN, SNOW or SHINE.
Scouting requires that a boy learn to live in the out-of-doors. In order to advance in Scouting, a boy must go camping regularly. A Scout who does not advance soon loses interest. Special trips are planned and the Troop sometimes participates in District and Council events. Scouts are strongly encouraged to attend Summer Camp, and to attend National and World Jamborees, and Philmont expeditions.
All Scouts must have parental/guardian permission prior to participating in any camping activity. Generally, permission slips are handed out at least two meetings before the scheduled camping activity. Scouts may be required to participate in shakedown/practice sessions prior to certain types of camping trips. Scouts and their families are encouraged to participate in as many camping trips as possible. Family participation is generally always welcome. Brothers and sisters of Scouts may participate in many of our camping trips as long as one of their parents accompanies them.
If a parent or family of a Scout attends a camping trip, the Scout is expected to remain with his Patrol for meals, sleeping, camp duties, and camp activities. Furthermore, if a family plans to attend a camping trip, notification to the Tour Leader is required at the time Scout permission slips are due.
All outings require at least two adult leaders to be present, with at least one registered with the BSA. A ratio of one adult to every 4 Scouts is maintained on the camping trips. All Scouts and Scouters will adhere to the Outdoor Code. All trips and outings will follow BSA guidelines, including Tour Permits, and two-deep leadership.
Permission Slips All trips require that the Scouts fill out a permission/information slip in order to participate in all Troop campouts and events. The permission slip will provide details as to the day and time of the trip, how much it will cost, and all other details. The slip must be filled out by and signed by the Scout and his parent/guardian. No Scout will be permitted to go on a trip without turning in a signed permission slip.
Health Information, Medical Forms Each Scout will have a Class II medical form on file complete with a doctor's signed physical examination that has been completed within the previous three years. The parent and/or legal guardian will complete a health questionnaire yearly and update information as needed. Every Scout joining the Troop must have a physical examination on file with the Troop.
Each Adult Scouter will have a Class III medical form on file with the Troop. Scouters over the age of 40 need to have their medical form updated annually.
Campout Costs and Transportation The cost of food and fees for campouts will be shared equally by the Scouts participating in the activity. This money needs to be paid prior to the event and needs to be paid to the Troop Committee Treasurer or Tour Leader prior to the event. A specific amount per Scout will be allowed for purchasing food by the Patrol "Grubmaster" who has been selected to purchase the food and supplies for that particular camp out. It is up to the Grubmaster to make sure that the cost for the menu items selected do not exceed the total amount allotted for the purchase. The campout fees as stated on the permission slip will also cover any camping or admission fees for that particular event.
Please note: Our aim as a Troop is to have any Scout participate in an event who wishes to go. If a situation arises whereby a family cannot afford the campout fees, it should not keep that Scout from participating in that event. Please speak to one of the Scoutmaster for arrangements to be made to insure that Scout goes on the Camping trip. All such request will be held in strict confidence.
Camping Equipment The suggested personal equipment that is that is needed for each Scout and Scouter is listed in the B. S. A. Handbook. Before each outing any special camping needs will be made clear to the Scouts. It will be their responsibility to see that they are properly equipped to participate in a particular event.
Many types of Troop equipment are available for use by participants of Troop 456 camping trips. Items such as tents, lanterns, ground cloth, stoves, etc. can be signed out from the Troop quartermaster. It is expected that this equipment will be returned clean and in good condition the week after the camping trip has been completed.
Campout Guidelines The Campout Guidelines listed below are to be followed, where appropriate, during all camping events. These guidelines have been developed to help our Troop have a safe, interesting, and fun time during our events.
The Patrol Leader, whether actual or appointed, will be responsible for coordinating with the Troop Quartermaster to make sure that his Patrol has adequate tentage and Troop furnished equipment for each camping trip. This should be done at the Wednesday meeting prior to the day of departure.
The Patrol Leader will be responsible for assigning to different Scouts equipment that needs to be carried home for cleaning and/or drying. All cooking equipment must be clean and all Patrol equipment must be maintained in proper condition.
If any damage to Troop equipment is done in a negligent manner, the Scout or Scouter responsible will be expected to replace such equipment or pay for it's repair.
IMPORTANT- It is the policy of the BSA not to allow any SHEATH KNIVES or folding LOCK BLADE KNIVES with a blade over 4 inches long to be worn or carried during any Scout functions or outings. The only exceptions are kitchen knives which may be used in the cooking area only, and must be stored in the patrol cooking equipment box. Any violation will result in an adult taking the knife from the Scout and returning it to his parents.
Axes and saws are to be used by those Scouts who have earned the BSA Tot-n-Chit card and then only for a task that requires the use of an ax or saw. In any case, saws and axes will only be used in a defined ax yard and under adult supervision.
Prior permission must be obtained to have a campfire. All safety regulations pertaining to campfire use will be observed. Failure to comply may mean that a campfire will be put out.
Meals are planned to ensure that there is enough food, snacks, and drinks for Scouts during camping trips. Small quantities of personal snack items may be allowed unless prohibited by the Tour Leader. At this time, snack items are not allowed to be brought during Summer Camp.
With campouts being the heart of Troop 456's program, it is hoped and encouraged that each Scout will attend as many functions as possible. It must be emphasized that Scouts that have told their Patrol Leader that they are planning to go on the camping trip must pay their share of the food costs even if they do not attend, unless the patrol Grubmaster is given adequate notification prior to the camping trip.
Bare feet are never allowed except in water front areas, or for swimming. Sandal type shoes will be allowed for aquatic activities. At no time are open toe shoes to be worn in the axe yard or during meal preparation.
Electronic equipment (such as a radio, tape/CD player, or video game)is not allowed on any weekend camping trips and in summer camp. The only exception is when such an item is to be used in a presentation or a skit. Prior permission must be obtained for such usage. The Scoutmasters are not responsible for these items under any circumstances.
Scouts who have not reached the rank of First Class should have a Boy Scout Handbook on each campout. It should be protected by a plastic bag or waterproof container.
The campsite WILL be left as clean, or cleaner, than it was found.
On backpacking trips, liquid fuel stoves designed for backpacking may be used, and extra fuel must be carried in containers designed for transporting these fuels in the backpacking environment. Only adult leaders will be allowed to refill liquid fuel stoves.
Fireworks or pyrotechnics are strictly forbidden, without prior approval from the Troop Committee.
Each Patrol will supply its own paper products, soap, food items, trash bags, etc.
Each Patrol will develop will develop its own approved menu and duty roster and have them approved by a Scoutmaster prior to the campout. The menu and duty roster will be posted during the campout. Scouts are expected to perform their assigned tasks.
No Scout will ride on the outside of any motor vehicle. This restriction includes hanging or riding on bumpers, in trailers, in the beds of pickups, etc.
Any Scout who drives a vehicle to a Troop event or campout must be at least 16 years of age, possess a valid driver's license; and have his parent's or guardian's written permission. He will do so only in accordance with the provisions of the tour permit for this event. Upon reaching the destination, the Scout will park his vehicle and leave it parked until it is time to return. He will not transport any other Scout to or from the event. The written authorization will be turned over to the Scoutmaster prior to the event.
The Troop will travel to and from events and campouts as a unit except when permission for alternate travel is granted by the Scoutmaster. Troop 456 Scouts and Scouters always travel in class "A" uniform to and from all Troop camping activities. Scouts will not be allowed to leave for a trip if they are not in proper uniform. Parent cooperation is most appreciated. Each Scout will help load and unload Troop and individual gear. Permission to leave a Scouting event prior to the rest of the Troop must be secured in advance of the event.
Failure to comply with the
above camping guidelines may result in a
Scout not being permitted to go on the next camping trip
Of all the camping trips undertaken by the Troop, perhaps none is more important than Summer Camp. Summer Camp is a week long trip that allows Scouts to have experiences, learn new skills, and earn Merit Badges that they cannot get during a conventional weekend trip, such as swimming, water skiing, canoeing, lifesaving, riflery, sailing, etc.
Summer Camp is especially important for younger Scouts. A specially geared program called First Year Camper focuses on rank requirements from Scout to First Class. This gets the boys off to a flying start in rank advancement. The self-confidence and pride of advancing in rank will hopefully keep the Scout interested and motivated in the Scouting program.
Due to the duration of Summer Camp, an orientation
meeting is held with parents of Scouts attending Summer Camp. This meeting
is mandatory for the parents of Scouts attending their first Summer Camp.
"Veteran" Summer Camp parents are encouraged to attend as a refresher and
to share their experience with new parents.
1. All aquatic activities will follow the Safety Afloat and Safe Swim Defense Plan.
2. Written plans for any aquatics activities will be submitted in advance to the Troop Committee.
3. All Scouts will have a safety briefing and/or shakedown prior to any canoe or aquatic activity. Those who do not attend will not be allowed to participate in the activity.
4. Scouts and Scouters may be required to take a test of performance and/or knowledge to determine if they are competent to participate in a particular aquatic activity.
5. The wearing of personal flotation devices may
be mandatory for certain aquatic activities.
Troop activities will be held in accordance with current BSA Youth Protection and adult leadership policies. At least one adult (preferably two) must be present at all non-overnight Troop or patrol activities, and a minimum of two qualified, registered adults must be present at all overnight Troop or patrol outings. A minimum of one registered adult must be present at all Troop meetings, patrol meetings, and merit badge sessions. If only one adult is present, a minimum of two Scouts must also be present (no one-on-one adult/boy activities). Scouts must work on merit badges in buddy teams (a single Scout may not meet outside of a Troop meeting with a merit badge counselor).
When an adult needs to talk privately with a boy, either a second adult must be present or they must be in plain sight of other Scouts/adults. If a Scoutmaster is not present on an overnight activity, the adult in charge must be approved by the Scoutmaster. One adult and one boy may not tent together unless they are parent and son. It is recommended that adults and boys camp separately to support the patrol method. At least one adult on any overnight activity must be male.
Adult leaders are role models. No illegal drugs,
alcoholic beverages, tobacco products, offensive language, or abusive language
should be used in the presence of Scouts.
Problems and Disagreements
When there are disagreements and problems among and between Scouts, the resolving of these problems within the Scouts is encouraged. Scouts should talk first with their Patrol Leader, who may take the matter up with the Senior Patrol Leader. The Senior Patrol leader may bring the matter before the PLC and/or the Scoutmaster to help settle disputes or resolve issues. Assistant Scoutmasters are also encouraged to bring issues to the Scoutmaster's attention for resolution. If necessary, the Scoutmaster may utilize the Committee Chairperson or any member of the Troop Committee as necessary.
For major grievances, disputes, and infractions of
the Troop rules and/or BSA rules and procedures, a Scout may go to any
adult Scouter directly for resolution. Parents are encouraged to report
any problem or difficulty that their son may be experiencing, but may be
hesitant to bring to the attention of a uniformed leader himself.
Discipline needs to be positive rather than negative whenever possible and it must be applied using common sense and fairness. Troop 456 does not permit corporal punishment or hazing of any kind, nor does it allow pushups or other punitive physical exercise as a punishment. For more serious offenses, or repeated offenses, the Troop may use a formal disciplinary process that would entail probation, suspension, and expulsion.
Probation: Probation is a period of evaluation both by the Troop and by the Scout under probation to determine fitness or desire to remain in the Troop. A Scout under probation may not normally hold any Troop leadership position, and is generally barred from certain "special" Troop activities, at the Scoutmaster's discretion.
Suspension: Suspension is the temporary loss of all membership privileges in the Troop, typically for a period of 3 or 6 months. A Scout is not eligible for any advancement during the suspension period. A suspended Scout may be readmitted at the conclusion of the suspension period only after he has submitted a letter to the Troop Committee, signed by himself and his parents(s)/guardians(s), stating his pledge to meet all Troop standards fully.
Expulsion: Expulsion is the permanent loss of all membership privileges in the Troop. The Scoutmaster and Troop Committee, acting in concert, may permanently expel any member.
Examples of behavior that may warrant formal disciplinary action may include, but is not limited to:
> illegal conduct, in or out of Scouting
> use of illegal drugs or alcohol, in or out of Scouting
> bullying, hazing, or harassment of another Scout
> stealing from another Scout or anyone else involved in a Scouting activity
> misbehavior or refusal to abide by Troop policies which is seriously detrimental to the welfare of the Troop
> willful disregard of the Scout Law or Scout Promise, especially by an adult in a position of trust
> willful damage to property of fellow Scouts, adult leaders, the Troop, St. Mark facility, or any facility used on a camping trip or outing
> any other conduct deemed serious enough to warrant expulsion by the Scoutmaster and/or Troop Committee
Searches: Scouting is based on Trust, and we prefer to
trust our Scouts. Unfortunately, from time-to-time there may be a very
few dishonest boys who abuse this trust and bring contraband or to steal
from other Scouts. It is sad that the honest majority must pay the price
for the unethical few. In view of our obligation to protect our Scouts
from harmful influences, and recognizing the difficulty of learning about
such influences in a timely manner, we must reluctantly reserve the right
to ask a Scout to show the contents of his pockets, pack, or tent, or to
call in the police to assist. We especially want those few who may be goaded
by the temptations of dishonor to know that they may be checked at any
time. At the same time, we want to maintain an environment based on trust
where we are not tempted to search anyone. Only the Scoutmaster or other
adult leader in charge is empowered to conduct a search of a Scout, his
pack, or his tent, upon reasonable suspicion. A minimum of two adults and
the Scout must be present during any search. The adult leader in charge
has the responsibility to determine if police involvement is required.
Fund Raising Activities
Troop 456 tries to keep fund raising activities to a minimum. However there are two main fundraisers that we use.
Poinsettia Sale: Beginning in the late fall letters will be handed out explaining the details of the Poinsettia sale. The Scouts are asked, but not required, to sell poinsettia plants to friends and family. These Christmas decoration plants, bought from a local grower, are then delivered a few weeks before Christmas.
To give the Scouts and incentive, various prizes are awarded for top salesman and other top producers. Also, a certain percentage, depending on the amount sold, of the Scout's money earned is deposited in the Scout's account maintained by the Troop treasurer. This account can be used to help or completely pay for monthly camping trip fees, or summer camp fees. Generally, the person running the fundraiser will determine the incentive.
Aluminum Can Recycling: A second fund-raising activity, which takes place all year round is the recycling of aluminum items, especially cans.
On the back section of the parking lot at St. Mark Church is a large green trailer used as the Troop's Aluminum Can Recycling Center. On the first meeting of each month, from 6:45 to 7:15PM, Scouts are encouraged to bring aluminum cans to the trailer for recycling. A Scout, commonly referred to as the "Can Man" will weigh each Scout's amount of aluminum and record this amount in his record book. These records are kept for the entire year and totaled sometime before fees are due for summer camp.
Depending on the amount that the Troop receives for the aluminum, a percentage of the proceeds will be credited to each Scout's account as maintained by the Troop treasurer. Scouts may "draw" upon the account to pay for camping trips and fees. Any balance in a Scout account reverts to the Troop if a Scout leaves the Troop or fails to re-register.
Since the can recycling station is also open to the
public it fills up quite quickly and the money helps the Troop to maintain
and replace equipment, provide for those Scouts who sometimes cannot afford
the camping fees, and also helps keep the yearly fees low.